Committee Responsibilities

There are three executive positions on a committee, President/Captain, Secretary and Treasurer, with additional supportive roles to help you deliver the aims of your group. 

Not all clubs and societies have additional roles within their club, but all committees must have the required three positions to be recognised as an official Leeds University Union group.

If your group functions non-hierarchically, that's absolutely fine, just make sure you let your Development Coordinator know so that we can ensure our records are accurate. 

Committee members should not profit or receive any financial payment for this role. To be a member of the committee, you must be a member of the club, so you are not exempt from membership charges.

However, by undertaking these roles you will be having a significant positive impact on your future employment prospects, showing that you are willing to take on extra responsibility and potentially add to your list of achievements.

Please see below what is expected when you undertake each role, as a general overview:

President/Captain/Chairperson

The leader of the group with overall responsibility for its decisions. Different people have different styles, but effective leadership usually means:

  • Having a vision (what would you like to achieve as a society/club)
  • Helping your commitee fulfil their roles (making sure they know what to do and when)
  • Providing support when needed (and working out where and when this might be useful)

Tasks can include:

  • Chairing meetings, setting agendas, identifying further action
  • Identifying tasks and setting targets and deadlines
  • Motivating the committee and encouraging them to work as a team
  • Making sure tasks are carried out and regulations adhered to
  • Communicating with the members or ensuring that this occurs
  • Being the main contact with the LUU Development Coordinator.

Skills developed can include:

  • Leadership
  • Motivating and supporting a team
  • Strategic planning
  • Communication

Secretary

The organiser of the group. Coordinates the group, supporting the translation of a vision into definable tasks, monitoring and recording activity and communicating with the committee and group members. Finds out the what's, who's, when's and where's. Records and communicates these so people know what is going on.

Tasks can include:

  • Arranging meetings, including room bookings and agendas
  • Recording meetings, taking and distributing minutes
  • Agreeing action points from meetings with individuals and deadlines
  • Sending out emails and updating websites and social media pages to keep members up to date
  • Updating members' records and external contact details
     

Skills developed can include:

  • Organisation
  • Time management
  • Coordination
  • Communication

Treasurer

The financier of the group. Takes budgetary responsibility for the group, monitoring and recording income and expenditure, working out how much activities will cost and earn, taking responsibility for cash and credit, and ensuring the group is viable and sustainable i.e. that funds are available to carry out current and future activities. 

Tasks can include:

  • Drawing up and agreeing an annual budget
  • Recording incoming and outgoing cash-flow
  • Working out the cost of events or activities
  • Paying for venue and transport hire
  • Liaising with sponsors and writing funding or grant bids

Skills developed can include:

  • Budgeting
  • Financial recording
  • Prioritisation
  • Communication
  • Negotiation

Extended Committee

Each member of your extended committee should have clear areas of responsibility. These should be agreed by each committee to ensure that each individual knows how to be effective in their role. 

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