Disciplinary Procedures

Our reputation is extremely important to us.

Any member of any activity that is involved in an incident which affects this is subject to these disciplinary guidelines. This document refers to any group activity (including socials) that can be classed as organised in that group’s name, both at the Union and off-site at other venues.

In order for this procedure to come into force, a complaint must be received by the Activities Officer or any member of the Activities staff. Anyone can complain against a group, but all complaints must be received within a month of the situation occurring.

 

Process

1. Complaint Received

2. Investigation

At this point the Student Activities Manager will carry out an investigation into the incident taking statements from relevant witnesses and gathering evidence from those people involved in the incident. Those individuals involved will be contacted to let them know that they are under investigation so that they can give their side of what has happened. The group associated will also be informed.

3. Activities Executive decides punishment and informs group or individual

The Activities Exec will consider the evidence outlined in the investigation. Using the below guidelines, they will then decide on the appropriate action to take and write to the committee of the group and the individuals involved in the incident to let them know what has been decided.

4. Potential for Appeal

In most cases we hope that all parties involved will fine the resolution fair. If, for any reason, anybody involved wishes to appeal the decision, the individuals in question can ask the Activities Executive to hear the grounds of their appeal. They would then suggest an alternative final action to the Activities Officer. See the appeals section below for more details.

 

Potential Responses

Depending on the nature of the incident, there are a number of responses that LUU might expect from the members involved. These will be discussed with all parties so that an satisfactory outcome for all is reached.

Level Type of incident Expected Response
1 General Misbehaviour Formal written apology to the Activities Officer and person making complaint. Plus warning.
2(a) Any activity considered to bring the Union and/or the group into disrepute, violent conduct when taking part in a competitive activity 2 – 6 game / session ban depending upon seriousness of incident. Formal written apology to the Activities Officer and person making complaint. Plus warning.
2(b) Intimidating or threatening behaviour, damage to property, breaking the Union’s Social Guidelines 6 – 12 game / session ban depending upon seriousness of incident. Formal written apology to the Activities Officer and person making complaint. Plus warning.
3 Serious physical violence, verbal abuse of a discriminatory nature 1 year to life ban from the activity in question. Formal written apology to the Activities Officer and person making complaint.  

If an individual is already on a warning from a previous incident, the seriousness of the second incident will be considered to be one level higher. Warnings against individuals will stand for one calendar year from the point at when they are given. ALL punishments will come into force immediately.

 

Group responsibilities

If an individual's behaviour falls short of our communal expectations we expect that the group they are related to will support our decisions and help us to reach resolutions. Groups who do not cooperate might find themselves subject to further sanctions which could include the list below.

Level of individual punishment Group punishment
2(a) £150 fine from the group’s bank account
2(b) £300 fine from the group’s bank account
3 Group’s activity ceases, bank account frozen and all Union funding removed. (If the incident relates to a sports club, the team in question will be removed from all competitions)

Procedure written: 26th June 06 Reviewed: 4th September 07 To be reviewed: June 08

 

Appeals

Appeals may only be lodged if the candidate can evidence any of the following:

  • that the process of investigation and / or disciplinary did not follow procedure or natural justice,
  • that new and significant information has come to light that could not reasonably have been provided previously
  • that the decision made was perverse or unfair

All appeals must be directed in writing to the Chair of Activities Executive via the Activities Officer in the Union within 7 seven days of being informed of the decision.

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