5) Other Cash Office Functions

Transferring Money Between Groups

If you want to transfer money to another society, or move money between your own accounts, there is a “Transfer Request” form.

Make sure that you have entered details into all the fields before you request the transfer. Transfers are processed on a Thursday afternoon.

Please click here to open the “Transfer Request" form.

You'll receive an e-mail once this has been processed.

Invoicing

If you would like us to invoice someone on your behalf (for payment of sponsorship or services) please complete an “Invoice Request Form”. Return this to the Cash Office either in person or via email.    

Please make sure you complete all fields, attach any evidence of the transaction thus far, and in the case of sponsorship, include a copy of a signed contract detailing the sponsorship agreement.

Book Sales & Mass Refunds

If you’re running a book sale or need to refund a large amount of people, we can help to make the process more simple for you.  Simply collect the relevant data from those you are paying (name, bank details and e-mail address) and input it onto a spreadsheet. Then print this off, and attach it to a single green expenses form which you can then have authorised by a signatory and submit it to the Cash Office.

You download the spreadsheet here.

Email askfinance@leeds.ac.uk if you're still unsure, or come and see us at the Cash Office Counter.

Selling Products Online

You should sell memberships, events, trip tickets and kit etc through your webpage.

For help setting up payments on your webpage please contact the Student Activities Admin team at activities@leeds.ac.uk

Card Machines

YOU SHOULD TRY AND SELL EVERYTHING THROUGH THE WEBSITE.

If not, It is possible to loan a card machine to collect money for kits, book sales, ball tickets etc. But NOT membership - Please process all membership purchases through the website. 

In order to book a card machine for your society please email askfinance@leeds.ac.uk indicating what day(s) and time you'd like to hire it.

*Unfortunately, due to high demand it is not possible to loan a card machine during Freshers week.

Direct Debits

Do you want to allow your Alumni members to donate to your Club/Society? Now you can! If you wish to set up a Direct Debit please contact the Cash Office at askfinance@leeds.ac.uk

Alton Towers

We currently offer Clubs and Societies discounted tickets for Alton Towers.  Student tickets can be purchased for £24.50. This is currently cheaper than a 2-for-1 deal!

You can order these by contacting the cash office, askfinance@leeds.ac.uk.

We need at least 48 hours notice to get the tickets sorted for you. If you leave it later than this, we cannot arrange the cheap tickets.

Bars / Venues / Gear

It is possible to arrange a tab directly with any of our bars and venues, the money will be taken from your account directly.  You can also arrange 3 course meals, Christmas Dinners or (in the summer) BBQs for your society.

You can also hire any of our venues by emailing events@luu.leeds.ac.uk with basic event details (i.e. club night/ live music event/ comedy showcase and proposed opening times and dates) and in return you will receive an event proposal form.

Click here for more information on hiring the Bars & Venues.

If you wish to order hoodies (etc) from Gear, again we can arrange to take the money directly from your account when the order is made.  Please ask in the GEAR shop for more details.

Copyright and legal