Anyone can pay into your account, not just committee members.
Remember to deposit all money you take into your account. This is to ensure that your accounts are auditable* but also means your accounts are clear for yourself and next year’s committee once it has been handed over.
*Once a year LUU is audited by accountants to check for accuracy and clarity in account keeping. As part of this process, the auditors have the right to audit any of the societies accounts associated with LUU.
There are four ways to pay into your society’s account:
If you are paying in cash at the Cash Office you must first fill in the paying in slip (pink form, which can be found on the wall opposite the Cash Office) with all the details of the deposit. If you have any problems filling in the form, please check the guide on the wall opposite the Cash Office, or if you're still having problems, ask at the counter.
Make sure you write the amounts in, tick a box for the type of income, and make sure the description is clear and makes sense to you. Then put your account code and society name in the relevant boxes and put your name on.
Remember that anyone can pay money into the account, it doesn't have to be one of the authorised signatories.
When you have filled out the form, go to the counter and ring the bell.
We’ll check the form against the cash, sign it to confirm it’s correct, and give you a copy for your records.
The same pink paying-in slip is used for depositing cheques, but must be put on a separate form to any cash.
Cheques need to be made payable to “Leeds University Union”. Any other payee may not be accepted, as there is a chance it will not clear the bank.
Please write your Main Account Code on the back of each cheque before approaching the counter.
Again, we’ll check the slip and give you a copy for your records.
If you want to pay money into the account using your personal internet banking, please email email@example.com to request the bank details.
You’ll need to use your society Account Code (eg: XX1) as the payment reference, or ask your sponsor to use it if you are not making the payment yourself.
Also, when a payment is made, please let us know how much to expect and when to expect it. We have one bank account for all groups, so if you don’t let us know that a payment is for your Club or Society, we won’t be able to identify it and allocate it to your account.
If you're expecting many payments to come in, then please consider setting up a product on the website - Student Activities can help you with this.
It is also possible to pay larger deposits in to your account at the counter using a credit or debit card. Fill in a pink paying-in slip and go to the counter as usual.
Unfortunately we cannot use this function for deposits under £50.