All groups have at least two accounts with LUU; a Club/Society Account and a Grant Account. BUCS Sports clubs will also have a Kit Account and some societies may have a Ball or Charity Account. If you want to know about the accounts your club or society has then please speak to your Development Coordinator.
All accounts; Club/Society, Grant or otherwise, have a unique code which will be two letters followed by a number (example: XX1). You can find out your account codes via Student Activities, the Cash Office OR through your Development Coordinator.
Your Club/Society account is the main account for you to pay things in or out of unless you specifically choose to use your Grant Account. You can spend money from your club/society account on whatever you choose – providing it is for your club/society.
Your Grant Account is the account which will receive any money paid to your group by LUU. This includes: Grants, Subsidies, and Give it a Go Incentive Funding.
As LUU is a charity, the money paid in to your Grant Account from the Union must comply with Charity Law and so can only be spent on certain things. To download a document detailing what you can spend your Grant money on, click here.
Unspent Grant money is reclaimed at the end of the academic year. So any money still in your account at the end of the year will be taken back by the Union – so make sure you spend it! Please refer to the Subsidy tab for more information.
You must use your account for ALL transactions involving your society.
Your accounts have to be auditable; which means that if an external body examined them they would have to be fair and accurate. As such you must pay into your account any money you receive for your group, and pay out all expenditure from your account. We have to be able to trace all money coming into and out of the account, so if you have change left over from a cash advance, you must pay it back into the account.
Part of the agreement of being a Club or Society within Leeds University Union is that your group do not have any external bank accounts. If suspicion is raised that your group have an external bank account, this will be raised with the Student Activities Manager and Activities Exec to decide upon action.