Google Is Coming To Leeds University Union
The IT Helpdesk is where you can log tickets with our amazing IT team, you can request fixes, laptops and find out loads of ways to do it yourself on their solutions page. Follow the link below to the Helpdesk. It's way more than just turning it on and off again.
As employees of LUU, there are a couple of points in the policy to draw your attention to:
• If students or colleagues want to make a subject access request, then we have setup a dedicated email address:
• Or if a verbal request is made to you by a student, then load the Data Subject Request Google Form and go through it with them.
• Any reporting of data breaches should be made to the data controller Jasper Hegarty-Ditton.
We’re pleased to announce that Leeds University Union has chosen G Suite to provide us with new tools. Our IT team has been working on the launch and is looking forward to moving staff to the new services in the coming months. They'll begin with a group of selected google guides and then continue phasing in the services with additional teams.
Vist letsgogoogle.co.uk for more information about what google is and the roll-out at LUU.
G Suite is a set of web-based messaging and collaboration applications that Google hosts on its own servers. Google provides these applications as a service, rather than as software to download and install. To access G Suite, you simply use a web browser on a computer that's connected to the Internet or your smart device.
For a quick overview of G Suite and why we’re so excited about the switch, check out this video!
We looked for tools that would allow us to work collaberatively and enhance our day to day, such as:
Lower infrastructure costs — Services work on Google's servers, so we'll no longer need to maintain servers on-site
Lower support costs — Because Google hosts the services, there's no more email client software to maintain on individual computers
Innovative solutions — We can leverage the ongoing creative and technical solutions of the G Suite platform to provide staff with powerful, easy-to-use tools for getting their work done
Highly scalable environment — With G Suite, our capacity will grow automatically as the union grows, and we'll avoid the complexity of internal systems
Access to services from anywhere, anytime — A key benefit of the Google-hosted solution is that we can access email, contacts, and calendar from any computer or mobile device with an Internet connection, anywhere in the world
More collaboration features — With Google's next-generation applications, we can collaborate with colleagues, students, and partners more easily and efficiently than ever before
Instant messaging — Because G Suite includes Hangouts, we can now implement an instant messaging system
Your new G Suite account will include the following services:
Docs, Sheets and Slides
Here are some of the key benefits we think you'll enjoy:
Lots of storage: You get a full 30 GB of online storage for your email (much more than office 365), so you can archive all of your email online. You'll no longer need to worry about deleting messages, being unable to email an attachment, dealing with clutter or saving items in offline places.
Enhanced message organization and retrieval: With Gmail, you'll spend less time managing folders and looking for messages. Use tags, or "labels," to organize, store, and find your messages more efficiently. And with the Google-powered search feature, you can find any message quickly and easily, whether it's in your Inbox or stored in your message archives.
Easier calendar sharing: Google Calendar lets you and your team members quickly and easily share your calendars with each other and specify the details you want to show. Calendar sharing is a great way for you and your coworkers to keep each other informed about your schedules. Now it's easier than ever to find out if someone is in a meeting, on a business trip, or on vacation.
Better mailing lists: With Google Groups, you can manage your own subscriptions to mailing lists—called groups—without the need to make requests to the IT Department. You can even create your own groups for your projects, teams, special-interest groups, and more. Not only do groups make it easier to send email and calendar invitations to groups of people but they also simplify sharing documents, files, sites, and more. You can even use groups to create full-featured discussion forums.
Integrated chat and video-conferencing: With Google Hangouts, you can communicate instantly with your coworkers right from Gmail, as a chat or video-conference. You can set your chats to be automatically saved in Gmail, so you can always retrieve important information.
File storage and sharing: With Google Drive, you can store just about any type of file, open it and work on it right in your web browser, and quickly invite others to work or view it. You can access Drive from any smart device.
Real-time collaboration: Using Google Docs, you can create documents, spreadsheets, and presentations, and you and your team members can view and edit them at the same time. You can still use your Office products, but now you'll have more options for storing and collaborating on your documents.
Easy-to-build team web sites: With Google Sites, your project team can quickly publish an internal web site with shared information, such as documents, spreadsheets, presentations, files, and videos. You can even embed Google calendars and other gadgets (applications) on your site.
They’re similar, but we'll be using the business-class edition of G Suite, which provides more features, more storage, and more support.
No, your email address won't change! You'll continue to receive all your email at your current University address, however you will now have a new google address @luu.org.uk. We will be closely monitoring adoption to see if we wish to migrate in the future.
No, we aren't automatically migrating all of your email messages, calendar events, and personal contacts from Microsoft Outlook to G Suite. However we are able to do this on a case-by-case basis in order to have them synchronised.
You'll just need to complete a few simple tasks to complete your migration, such as re-creating any email rules you used in Outlook as Gmail filters, and setting up your mobile device to access your services from anywhere.
To get you up to speed quickly, we'll provide plenty of documentation and training resources, as well as getting your teams guide(s) up and running. Members of the IT team will also be available to answer your questions or resolve any issues you encounter. You can also visit the G Suite Learning Center for guides, tips and examples of how to make the most of your new services.
You'll be able to master the basics, like sending and receiving email and viewing and scheduling meetings, very quickly. It may take more time to really learn to make the most of your new services, depending on how you currently use Outlook. For example, for a typical email and calendar migration, expect to spend a few hours over the course of a week or so to take the training, review documentation, and set up your services. If you also access email on a mobile device, plan on spending a bit more time.
We think you'll enjoy your new G Suite services, and we're committed to making this a smooth transition.